DISTANCE LEARNING SUPPORT PROGRAM
Dear Parents and Guardians:
Welcome to The Bolden Academy!
This Handbook is designed to give students, parents and guardians a helpful insight into The Bolden Academy’s new Distance Learning Support Program. It includes detailed information about program activities, procedures, and policies. Please read this handbook carefully and keep it in a safe place for easy reference during the school year.
The Bolden Academy strives to provide an atmosphere where students can enjoy, grow, and learn. The staff always welcomes suggestions and ideas that will help us make your child’s time at the program beneficial and rewarding. We encourage you to share your thoughts and ideas with us at any time.
Many thanks to the parents and guardians of the students for your support and encouragement. The students will benefit greatly from the many special qualities contributed to the Distance Learning Support Program by so many committed and caring people!
If you have any questions about the content of this Handbook, please feel free to text/call me at 804.453.2783
I look forward to working with you this school year.
Andrea Burke, M.Ed.
PROGRAM CONTACT INFORMATION
Program Director: Andrea Burke, M.Ed.
Program Manager: Fealeacia Price
Program Coordinator: Francella Robertson
THE BOLDEN ACADEMY
8052 Elm Drive, Suite I
Mechanicsville, VA 23111
Telephone: (804) 789-1874
For concerns about your child and/or questions about schedules, policies, or staffing, please call Andrea Burke at 804.453.2783.
TABLE OF CONTENTS
PROGRAM CONTACT INFORMATION___________________________________________________ 3
THE DISTANCE LEARNING SUPPORT PROGRAM ______________________________________ 5
REGISTRATION & ENROLLMENT PROCEDURES _______________________________________ 5
SCHEDULE OF OPERATION_______________________________________________________ 5
ATTENDANCE PROCEDURES _____________________________________________________ 6
DAILY CHECK-IN _______________________________________________________________ 6
DAILY SIGN-OUT _______________________________________________________________6
EARLY SIGN-OUT ______________________________________________________________ 6
LATE PICKUP _________________________________________________________________ 6
DAILY SNACKS _________________________________________________________________7
ACADEMIC SUPPORT ___________________________________________________________7
ENRICHMENT ACTIVITIES & PHYSICAL FITNESS_______________________________________7
OPEN HOUSE/ORIENTATION_____________________________________________________ 7
STUDENT ATTIRE ______________________________________________________________ 7
PERSONAL ITEMS ______________________________________________________________ 7
TELEPHONE USE BY STUDENTS ___________________________________________________ 8
HEALTH POLICY _______________________________________________________________ 8
ABUSE & NEGLECT POLICY _______________________________________________________9
BEHAVIOR MANAGEMENT POLICY _________________________________________________9
COMMUNICATION _____________________________________________________________ 9
THE DISTANCE LEARNING SUPPORT PROGRAM
The onsite staff includes an administrator (program director or program manager/coordinator) and a Site Monitor. All of the administrators are licensed and highly qualified teachers. Site Monitors are experienced childcare providers, retired teachers, or collegiate education majors/minors. Background checks are performed on all staff members and vendors contracted by The Bolden Academy. The administration team is your main point of contact and oversees the program and onsite staff.
The Bolden Academy’s operating policy for The Distance Learning Support Program maintains a maximum staff/student ratio of one to ten.
REGISTRATION & ENROLLMENT PROCEDURES
The Bolden Academy does not discriminate against applicants on the basis of race, color, national origin, sex, age, religion, or disability status. Enrollment forms for the program are available online or at the center, and completed registration forms can be submitted online via email or website and/or collected at the center.
Once we have received completed registration forms, parents/guardians will be notified by The Bolden Academy and must complete the remaining forms/intake packet, for each student enrolled in the program. These forms include the full legal names of persons authorized to pick up the student, health, and other information. All forms must be completed prior to student attendance and will be collected at the center. A copy of each student’s registration form and intake packet will be kept on file at the center. It is the responsibility of the enrolling parent/guardian to inform administration of any updates to the information in the registration form and intake packet, should any changes occur in emergency, telephone, or other information.
The center has a limited number of enrollment spaces available. When all spaces are filled, each subsequent applicant’s name will be placed on a waiting list, and the applicant’s parent/guardian will be contacted as space becomes available. To be placed on the waiting list, a registration form and completed intake packet must be submitted.
Registration forms and intake packets must be completed each school year.
SCHEDULE OF OPERATION
The Bolden Academy’s Distance Learning Support Program operates Monday through Friday, 7:45am – 3:30pm; Extended day 3:30pm - 5:30pm; on all days that Richmond Public Schools are open for students.
The Bolden Academy will be closed whenever Richmond Public Schools are dismissed early due to inclement weather or whenever there is an unexpected event that impacts the safe use of the Program center.
Students are expected to attend the Distance Learning Support Program on a regular basis. Any student who is absent from the program for 30 consecutive days, will lose their seat in the program unless his or her absence is excused due to illness.
Upon Arrival, students will be checked in by a site monitor. This includes a health screen (temperature taken), mask check, and technology check. Students must report directly into the center as soon as they are dropped off by their parent/guardian.
The safety of each student is paramount to The Bolden Academy staff. If a student will not be attending the Program as scheduled, it is essential that the student’s parent/guardian call the Site Manager/Coordinator to report the student’s absence from the program. To avoid miscommunication at school sites, please be sure to call even when an absence has been communicated to a program staff person orally.
Please help us avoid unnecessary concern about a student’s safety by calling the Site Manager/Coordinator, whenever a student will be absent from the program.
The program intake packet includes a form for parents/guardians to indicate how students will leave the program each day. All students must be signed out by an authorized adult when leaving the program at the end of the day.
Students will not be released to anyone other than a parent, guardian, or person listed in the student’s intake packet, unless the student’s parent/guardian notifies the program in writing prior to pick up time. If a staff member is unfamiliar with any person picking up a student, the staff member will ask to see picture identification before the student is released.
All students must be signed out by a parent/guardian if leaving the program early. Students will not be released to anyone other than a parent, guardian, or person listed in the student’s intake packet, unless the student’s parent notifies the program in writing prior to pick up time. If a staff member is unfamiliar with any person picking up a student, the staff member will ask to see picture identification before the student is released.
The Bolden Academy closes at the indicated end time. We ask parents/guardians or others authorized to pickup students to (a) arrive by five minutes before the end time to allow students enough time to tidy up and gather their belongings; and (b) if running late, to take a moment to call the Site Manager/Coordinator at the number provided so a staff member can speak to the student about the delay.
If a student is picked up more than five (5) minutes after the site end time, the late pickup will be noted. After the third occurrence of a late pickup, any additional late pickup may result in a late fee of $25.00.
The Bolden Academy provides a carefully designed schedule of activities that are grounded in evidence-based programs and strategies and focused on: 1) academic support; 2) life/social skills development; and performance Arts programming.
Students will receive a nutritious, lite breakfast when they arrive at The Bolden Academy in the morning and an afternoon snack. If your child has any food allergies, dietary restrictions, or prefers different or additional food, please feel free to send supplemental breakfast or snack with your child. Students are required to bring their lunch. There will be a microwave and refrigerator available for student use.
The Distance Learning Support Program is designed to provide safety, structure, and guidance for students in the virtual education environment. Staff will provide tech-support, assistance to each student as needed, during synchronous class sessions, and help with assignments/projects/lesson completion during asynchronous class meeting times.
Enrichment Activities and Physical Fitness
Students in the Distance Learning Support Program will participate in daily enrichment activities and fitness activities. Enrichment activities are organized by the day of the week. “Mindfulness” Monday’s, “STEM” Tuesday’s, “Wonder” (Art) Wednesday’s, “Crafty” Thursday’s, “Fitness” Friday’s.
Parent/Student Orientation. This one (1)-hour fall event is designed to provide parents with information about The Bolden Academy, its policies and schedules. Parents/guardians will have the opportunity to meet staff, learn about the Distance Learning Support Program and ask questions.
Students should wear “comfortable” clothing. Layering is suggested, because the temperature may fluctuate in the center throughout the day. We ask that students follow their school’s dress code.
As storage space will be at a minimum, we ask that students keep the amount of personal belongings to a minimum and take all belongings with them when they leave the center each day.
Telephone Use by Students
The staff will be happy to convey messages to students while there are in virtual class meetings, but it is not possible for students to make or receive telephone calls while in class. Parents are welcome to call the center to speak to the administrators about questions or concerns regarding their children if they are in class. If it is an emergency we ask that you still contact an administrator at the center. Students will be allowed to have mobile phones, but will have designated times in the schedule which they may be used.
ALL STUDENTS ARE REQUIRED TO WEAR MASKS or FACE SHIELDS while participating in group activities and when social distancing is not possible. This is for the safety of our students, families, and staff. Students will have opportunities to be without a face covering throughout the day.
Student's Illness / Accident / Emergencies
If a student is exhibiting any kind of symptoms, SYMPTOMS SPECIFIC TO COVID-19, or has a diagnosed illness, s/he may not come to the center that day. In general, a student must be in good health to participate in the program. As students arrive and leave, they will go through a short health screen (temperature check, over all wellness questions, and symptoms check).
If a student becomes ill or is injured during the program or exhibits any of the following conditions, his/her parent/guardian or emergency contact person will be contacted and asked to pick up the student within one hour of notification:
fever over 99.9 degrees Fahrenheit
vomiting or diarrhea
accident requiring medical attention
If a student is in need of urgent hospital attention, staff will call 911, the student will be transported to the hospital by ambulance, and the student's parent/guardian will be held responsible for all costs incurred.
Please report any changes of emergency contact information, employment, telephone numbers, or addresses to the Program Director as soon as they become available. Although this information will be kept confidential, it will be shared with appropriate staff members to facilitate communication with parents or guardians in emergency situations.
Abuse and Neglect Policy
The program administrators and staff are mandated reporters and as such, are required by Section 63.2 - 1509, Code of Virginia, to report all suspected instances of abuse or neglect to the Local Social Services Department (LSSD) or Child Protective Services (CPS).
BEHAVIOR MANAGEMENT POLICY
The parents, students and staff of The Bolden Academy are asked to treat each other with respect, tolerance, kindness, and consideration. Students must exhibit respectful conduct at all times.
The following procedures will be followed consistently in the event participants behave unacceptably
a) First offense: the Site Manager/Coordinator will discuss the problem with the student.
b) Second offense: the Site Manager/Coordinator will notify the participant’s parent/guardian of the student’s unacceptable behavior.
c) Third offense: the Site Manager/Coordinator will recommend the student be suspended from the program.
NOTE: Serious or disruptive/destructive behavior that interferes with normal program operation will not be tolerated and will result in immediate dismissal with no previous notice to a parent/guardian.
Any inappropriate behavior by a parent, including verbal abuse of a student or staff member or confrontations with staff members in the presence of a student, is grounds for termination of the family’s participation in the program without notice. A suspension or termination decision may be appealed by contacting the Program Director.
The Bolden Academy maintains an open door policy. Please feel free to direct questions or concerns related to any facet of the program to the Program Director at any time. Any questions regarding policies, staffing, activities, or a student’s participation in the program may be directed to the Program Director at 804.453.2783. Voicemail is in place 24 hours a day and will record a message if no one is available to answer your call. Text messages are preferred.
If a concern involving a staff member arises, please speak directly to the staff member involved. If the matter cannot be resolved directly with the staff member, the Program Director and Site Manager/Coordinator will meet with the staff member and arrange a meeting with the staff member and parent to discuss and resolve the concern.
The first priority of the staff is to focus as much attention as possible on the students. In order to meet the needs of the students and the staff during program hours, we ask that parents limit their conversation with program staff members to subjects involving their children. The Site Manager/Coordinator or Program Director is available to answer all other questions that arise. Please feel free to call us at any time.